If your firm uses the ePay feature, electronic payments submitted by your clients are added to Accounts Receivable automatically. No manual data entry is necessary.
Practice distributes electronic payments automatically based on the invoice number. Payments in excess of the invoice amount are left undistributed. Electronic payments are not posted automatically, so you can review and edit the distributions as needed. Then, you can post the electronic payments just as you would any other AR transaction.
Keep in mind the following points when working with electronic payments in Accounts Receivable:
- In your reports, the default system administrator is listed as the staff member who added the electronic payment transactions to Accounts Receivable.
- The Accounts Receivable grids display "ePay" in the Payment Method column and "Payment" in the Entry Type column for electronic payments. You cannot change these selections.
- The transaction date for electronic payments is the date the payment was recorded by the payment service provider.