Setting Workstep Budgets for a Project Template

The Budgeting section allows you to create or modify budget amounts for the worksteps of a project. Tracking budgeted costs and profits against the budgeted billing allows you to compare budgeted or expected gross profit against actual gross profit for this workstep at the project level when you are entering the budget.

To manage workstep budget and financial information, do the following:

1. Open the Templates list.
   • From Dashboard. Open Dashboard, click Application Links on the navigation panel, and then click Configuration > Project templates under Workstream.
   • In Workstream. Click Templates in the Manage group on the Manage ribbon.
2. Select a project template, and then click. You can also right-click and select Open from the menu.
3. Click Worksteps on the navigation panel. The window displays a grid listing the worksteps in the project template.

   Note: If the Worksteps option does not display on the navigation panel, then no worksteps have been set up for the template.

4. Select a workstep you want to edit.
5. If the workstep detail tabs do not display at the bottom of the window, click Show Details to display them at the bottom of the window.
6. Click the Budgeting tab in the workshop details section at the bottom of the window.
7. Select budget settings for the selected workstep.

   Component	Description
   Track cost and profit in addition to billings	Select to allow the system to determine the method for budget.
   Budget summary	Some options below are only available if you selected Track cost and profit in addition to billings: Hours. Enter projected workstep hours. Amount. Enter the budget amount for the workstep. Cost. Enter the budgeted cost of the assigned employee's time. Gross Profit. The system subtracts the cost from the amount to arrive at the gross profit. Expenses. Enter the budgeted expenses for the workstep. Expenses refers to the money that the employee spends, such as hotel or airfare. Net Profit. The system subtracts the expenses from the gross profit to arrive at the net profit.
   Override rate	Enter an override rate for this workstep. The number entered here is used for the rate in time capture regardless of the default rate.
   Service Code	The code entered here becomes the default in Time Capture when a user selects the workstep for the time transaction. This option is not available if Time Capture is not licensed.
   Require service code for time capture	Select if you want a service code to be required for Time Capture. This box is only available if the service code is selected.

8. Click one of the Save buttons or Cancel.

   Button	Description
   Save	Saves the changes without exiting the window.
   Save & New	Saves the changes and opens a new window.
   Save & Close	Saves the changes and exits the window.
   Cancel	Exits the window without saving your changes.