You can set up billing fee agreements to use as rules when billing. You can set up billing fees in a variety of configurations, for example, for billing WIP, for creating progress bills, by billing frequency, or for billing by service codes including billing by tiers, by project, or with a fixed fee.
You cannot set amounts for billing fee agreements in this setup. The amount is set up for each client. See Managing Client Billing Fee Agreements for more information.
This procedure also gives you the option of assigning a billing fee agreement to all offices or only a few selected offices.
To set up billing fee agreements, do the following:
Open Dashboard, click Application Links on the navigation panel, and then click Lists under Firm.
Click Practice Lists > Billing Fee Agreements on the navigation panel.
Leave the default selection of All for the offices this billing fee applies to, or click Select Multiple Offices to choose from a list of offices for this billing fee.
Example: This information can be used to filter the list of available billing fee agreements when selecting one for a client, for example, listing only the billing fee agreements that apply to the client's office.
Invoice type
Select Final or Progress from the list to determine the invoice type. Note: Selecting Progress bill deactivates the Fee type and Rounding options sections below since progress bills are billed without WIP.
Billing type
Select Automatic or Manual from the list to determine the type of billing. Automatic billing is used when you do not need to make billing decisions on specific WIP items. It will automatically create an invoice for the client. Manual billing allows for more detailed billing decisions.
If you select Manual, you cannot select a staff member to receive notification on the client's billing fee agreement setup. See Managing Client Billing Fee Agreements for more information.
Service code
Enter a service code in the box or click Select Multiple Service Codes to open a window where you can assign a service code to the billing fee agreement. This option is not available if you selected a Progress invoice type. For more information, see Assigning Service Codes to a Billing Fee Agreement.
Note: This section is unavailable if you selected Progress bill for the Invoice type above.
Fee type
Select from the following fee types:
Bill WIP at standard. WIP is billed using the adjusted WIP amount in the WIP records.
Bill WIP at the billing fee amount. Create a bill for the client or project at the billing fee agreement amount.
Notes:
The billing fee amount is entered for the client on the client profile's Billing Fee Agreement tab.
The billing fee agreement for the project is set on the project's Budget and Financial > Other Billing Information tab in the Other billing information section. The write up/down is created as WIP - BFA amount.
Bill time at standard + expenses at fixed fee. WIP records for time are billed at the adjusted WIP amount plus surcharges, and the expenses are billed at the billing fee agreement amount.
Bill expenses at standard + time at fixed fee. Expenses are billed at the amount in the WIP expense record, and WIP records for time are billed at the billing fee agreement amount.
Note: This section is unavailable if you selected Progress bill for the Invoice type above.
Rounding
Leave the default selection of None as the rounding method for this billing fee agreement or select from the list of rounding options. Note: This section is unavailable if you selected Progress bill for the Invoice type above.
Rounding increment
Enter a round to amount. To activate this box, you must select an option from the rounding list. Example: Selecting Up as the rounding method option then entering a round to amount of 1.00 ($1.00) rounds an amount such as $550.60 up to $551.00
Note
Enter a note for the billing fee agreement, if appropriate.
Explain the components of the window.