Reversing an Invoice

You can reverse an invoice that has been posted. If an item is unposted, use clear or delete. When you reverse an invoice, the AR is reversed and the WIP that was involved in the bill is reinstated.

What happens after reversing an invoice?

• If a payment has been applied to the invoice, the payment will be changed to unapplied and will be available for later distribution.
• The WIP that was billed on the invoice will be restored to unbilled.
• If the user entered separate write up/down entries when the invoice was created, those entries will be reversed.
• If a progress bill was final billed on the invoice, the progress bill and the WIP will be restored but the association or progress bill group will no longer exist.
• The invoice number will be voided and cannot be reused.
• If a reconciliation date has been set and locked, all reversed invoices with WIP dates equal or prior to the locked date will have a section added for the posted after reconciliation date.

To reverse an invoice:

1. Open the Invoices list.
2. Click Actions > Reverse next to the invoice you want to reverse.
3. Select the reason for the reversal. See Adding Reasons for information on setting up reversal reasons.
4. Select the accounting period date for the reinstated WIP or select to use the original WIP record's accounting period date.
5. Click Reverse to save your changes.