Securing an Open Tax Return

You can secure data from an open tax return in the following ways:

• Password protect. Require other staff to enter a password before opening a return.
• Prohibit changes. Allow other staff to open or review a return but not edit or calculate.

Password Protect

To secure or clear security for an existing return, do the following:

1. From an open return, click in the Security group on the Manage tab.
2. Do one of the following:
• Secure a return. Enter and confirm a password of one to eight letters or numbers to secure the return. Special characters (for example, !, @, #, spaces) are not allowed.
• Clear security. Click Remove Password to clear the password and remove the security.
3. Click OK.
4. Click Save.

Note: Security is applied to the client level. The password entered to secure a return for a client must be entered to open other returns created for that same client.

Prohibit Changes

From an open return, select Prohibit Changes in the Security group on the Manage tab. The return history is updated. To allow changes to the return, clear Prohibit Changes.

Notes:

• You must have the Remove lock to prevent changes functional right assigned to clear Prohibit Changes if another staff selected it.
• When you use Save As to create a return, the Prohibit Changes setting, if applied, is not saved with the new return.
• See Protecting and Accessing Protected Tax Returns and Backup Files and Prohibiting Changes and Unlocking Returns for information about securing tax return data from Return Manager.
• See Sending Return Passwords for instructions on resetting a return password.