Creating Accounts Receivable Statements

AR statements can include all unpaid invoices, unpaid finance charges, and any payments or adjustments that are not fully applied, depending upon the statement template selected. AR Statements should be created after you have posted all time, expense, payments, and adjustment transactions. Finalize and post all billings and finance charges for the period prior to generating the AR statements.

Note: Invoices with $0 due are excluded from AR statements. For example, invoices where all billed WIP is covered by write-down and/or applied progress bills.

To create AR statements, do the following:

1. Open Dashboard, click Application Links on the navigation panel, and then select Print statements under Accounts Receivable.
2. Enter the following options:
   • Template and Dates
   • Select Clients
   • Client Options
   • Sort Statement Output
3. Click Generate Statements to generate statements for the criteria you selected and save your entries.
4. Review the generated statements. See Reviewing AR Statements for more information.
5. Click Send.
6. Select the destination options. See Printing or Emailing AR Statements for more information.
7. If the AR statement is being emailed, complete the email information and click Send. See Batch Email Statements for more information.
8. Click Close after reviewing the final statement statuses.