CCH Axcess Tax

VA Form 502 - Virginia Pass-Through Entity Tax Return

Electronic filing and payment are mandatory beginning with tax year 2014.

Forms 502V (tax payment voucher) and 502W (withholding tax voucher) have been removed from the system.

The letters and filing instructions will default to displaying the website for payment options unless direct debit for a balance due return is requested.

The letters and filing instructions will show the prior mailing address if electronic filing has not been requested.

The letters and filing instructions for withholding and tax due will both generate when withholding letters are requested on the Virginia input forms.

An amount on Form 502, Page 2, Line 2 will be the extension payment amount shown on the letters and filing instructions when requested.

See below for more information on this line.

Notes:

Form 770IP/CG is not used by Form 502 - it is the extension form for Form 765 (composite) which does not have mandatory electronic payment.
Set the Return print option to “Print the VA return if not home state” to print the Virginia return.
To assist Taxpayers and Tax Professionals expecting refunds, Virginia Tax is providing a URL to our "Where's my Refund" online program. Industry partners should use this information to communicate and help set the appropriate expectations with external stakeholders. Providing this information will:
- Help eliminate phone calls from Taxpayers, Tax Professionals and Industry about refunds
- Ensure that Taxpayers and Tax Professionals receive the appropriate message
- Virginia Tax Refund URL: https://www.tax.virginia.gov/wheres-my-refund

Government Form		CCH Axcess Input
		Worksheet	Section	Field
Fiscal year		General > Basic Data	General	Fiscal year dates > Beginning Fiscal year dates > Ending
VK-1 Filed by Web Upload		Virginia > General	General	VK-1s filed by web upload and suppress govt. copy
Authorized to discuss with preparer		General > Basic Data	General	May IRS discuss return with preparer
		Common State > State / City Common Data	State and City Common Data (Detail) General Information	May discuss return with contact, preparer, or signor
		Common State Data > General Data > State / City Common Data	State and City Common Data (Detail) General Information	May discuss return with contact, preparer, or signor
		Virginia > General	General	Discuss return with preparer - Override
Initial return		General > Basic Data	General	Initial return
		Common State > State / City Common Data	State and City Common Data (Detail) General Information	Initial return - Override
		Common State Data > General Data > State / City Common Data	State and City Common Data (Detail) General Information	Initial return - Override
		Virginia > General	General	Initial return – Override
Amended return		General > Basic Data	General	Amended return
		Common State > State / City Common Data	State and City Common Data (Detail) General Information	Amended return - Override
		Common State Data > General Data > State / City Common Data	State and City Common Data (Detail) General Information	Amended return - Override
		Virginia > General	General	Amended return – Override
Reason Code		Virginia > General	Amended Return - Form 502	Amended reason code
Final return		General > Basic Data	General	Final return
		Common State > State / City Common Data	State and City Common Data (Detail) General Information	Final return - Override
		Common State Data > General Data > State / City Common Data	State and City Common Data (Detail) General Information	Final return - Override
		Virginia > General	General	Final return – Override
Name change		General > Basic Data	General	Name change
Change of address		General > Basic Data	General	Address change
		Common State > State / City Common Data	State and City Common Data (Detail) General Information	Address Change – Override
		Common State Data > General Data > State / City Common Data	State and City Common Data (Detail) General Information	Address Change – Override
		Virginia > General	General	Change of address - Override
Change in fiscal year		Common State > State / City Common Data	State and City Common Data (Detail) General Information	Change in accounting period
		Common State Data > General Data > State / City Common Data	State and City Common Data (Detail) General Information	Change in accounting period
		Virginia > General	General	Change in Fiscal Year
Unified nonresident tax return		Virginia > Composite	Composite	Filing unified nonresident tax return
Electing Large Partnership		Other Returns > 1065-B – Electing Large Partnership
Subject to Franchise Tax	1120S only
Name		General > Basic Data	General	Partnership name
Employer ID number		General > Basic Data	General	Employer identification number
Number and street		General > Basic Data	General	Street address
City or town, state and zip code		General > Basic Data	General	City, State, Zip code
Entity Type		General > Basic Data	Other Information	Code for type of entity filing this return
Date of business formation		General > Basic Data	Other Information	Date business started
State or country where organized		Common State > State / City Common Data	State and City Common Data (Detail) General Information	Where organized or incorporated - Override
		Common State Data > General Data > State / City Common Data	State and City Common Data (Detail) General Information	Where organized or incorporated - Override
		Virginia > General	General	State or country where organized
Date operations began in Virginia		Common State > State / City Common Data	State and City Common Data (Detail) General Information	Date business commenced in state
		Common State Data > General Data > State / City Common Data	State and City Common Data (Detail) General Information	Date business commenced in state
		Virginia > General	General	Date business begun in Virginia
NAICS code		General > Basic Data	General	Business code number
Description of business activity		General > Basic Data	General	Principal business activity
Number and Types of Owners
a. Total number of owners		Partners > Partner Information	Partner Information (Detail)
b. Total number of nonresident owners		Partners > Partner Information	Partner Information (Detail)	Resident state code
c. Amount withheld for Nonresident Owners	Total of line e from all Schedule VK-1’s
d. Exemption code		Virginia > General	General	If entity is exempt from withholding enter exemption code
Distributive or Pro Rata Income and Deductions
1	Form 1065 Sch K lines 1, 2, 3c, 4, 5, 6a, 7, 8 9a, 10, and 11
2	Form 1065 Sch K lines 12, 13a, 13b, 13c(2), and 13d
3	Form 1065 Sch K line 18a
Allocation and Apportionment
Weighted sales computation		Virgina > Allocation and Apportionment	Apportionment	Manufacturer's alternative weighted sales factor
4	Form Schedule 502A, Section C, line 2
5	Form Schedule 502A, Section C, line 3e
6	Form Schedule 502A, Section C, line 4
7		Common State > Allocation and Apportionment	Property Factor (Detail) Payroll Factor (Detail) Sales Factor (Detail)
7		Virginia > Allocation and Apportionment	Apportionment	Apportionment - Overrides
Virginia Additions
8	Calculated or
8		Virginia > Income / Deductions	Additions	Fixed date conformity - depreciation - Override
9		Virginia > Income / Deductions	Additions	Fixed date conformity – other - Override
10		Virginia > Income / Deductions	Additions	State taxes - Override
11		Virginia > Income / Deductions	Additions	Interest on obligations other than Virginia - Override
12		Virginia > Income / Deductions	Additions	Other additions
13	Add lines 8-12
Virginia Subtractions
14	Calculated or
14		Virginia > Income / Deductions	Subtractions	Fixed date conformity - depreciation - Override
15		Virginia > Income / Deductions	Subtractions	Fixed date conformity other - Override
16		Virginia > Income / Deductions	Subtractions	Interest from US Government - Override
17	Schedule 502ADJ, section B, line 5
18	Add lines 14-17
Virginia Tax Credits Passed Through to Owners
19	Schedule 502ADJ, section C, line 38
20	Schedule 502ADJ, section C, line 44
Page 2
Section 1: Withholding Payment Reconciliation
1	Calculated
2		Federal > Payments/Penalties	State Tax Payments	Total Withholding tax paid
2	Notes: This line will not calculate automatically - input is required. The total amount on this line will be used when the extension and withholding letters are requested. Preparer the letters one at a time using the separate amounts then make sure the total amount has been input when preparing the return.
3	Calculated
4	Calculated
Section 2: Penalty and Interest Charges on Withholding Tax
5	Calculated
	WHEN
	VA is in state or city code
	AND
		Payments/Penalties > Penalties	State/City Late Interest and Penalty	Late extension penalty is marked
6	Calculated
	WHEN
	VA is in state or city code
	AND
		Payments/Penalties > Penalties	State/City Late Interest and Penalty	Late filing penalty is marked
7	Calculated
	WHEN
	VA is in state or city code
	AND
		Payments/Penalties > Penalties	State/City Late Interest and Penalty	Late interest is marked
8	Calculated
Section 3: Penalty for Late Filing of Form 502
9	Calculated
	WHEN
	VA is in state or city code
	AND
		Payments/Penalties > Penalties	State/City Late Interest and Penalty	Late filing penalty is marked
Section 4: Withholding Overpayment
10	Calculated
11		Virginia > General	General	Amount of overpayment to be credited to next year
12	Calculated
Section 5: Total Penalty and Interest Due
13	Refer to line instructions
14	Line 7
15	Greater of line 6 or line 9
16	Add lines 13, 14, and 15
Section 6: Amount Due or Refund
17	Government form input
18	Government form input
19	Calculated
20	Calculated
21	Calculated
Signature Section
Authorized representative phone number		General > Basic Data	General	Partnership phone number
		Common State > State / City Common Data	State and City Common Data (Detail) General Information	Phone number
		Common State Data > General Data > State / City Common Data	State and City Common Data (Detail) General Information	Phone number
		Virginia > General	General	Signing officer phone number - Override
Authorized representative title		Common State > State / City Common Data	State and City Common Data (Detail) General Information	Contact, preparer, etc - Override
		Common State Data > General Data > State / City Common Data	State and City Common Data (Detail) General Information	Contact, preparer, etc - Override
		Virginia > General	General	Signing officer title
Preparer Information	the Return Configuration Set, or
Preparer Information		General > Return Options	Preparer Information - Overrides

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